[Ucwsfiscal] Work Study and Fiscal Workgroup - agenda item

Compton, Brianne bcompton at fas.ucla.edu
Thu Apr 6 07:37:46 PDT 2023 

Good Morning All,

Here is the agenda for today’s meeting. See you at 10 if you can make it. ☺


Sincerely,
_______________________________________
Brianne Compton (she, her, hers)
Financial Aid and Scholarships Assistant Director of Federal and State Programs
bcompton at fas.ucla.edu<mailto:bcompton at fas.ucla.edu>  | 310.206.0429
www.financialaid.ucla.edu<http://www.financialaid.ucla.edu/>
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One person can make a difference, and everyone should try-JFK

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[ask joe]<https://financialaid.ucla.edu/#bot>


From: Ms. Blanca I. Nuila <blanca.nuila at berkeley.edu>
Sent: Wednesday, April 5, 2023 1:19 PM
To: UC WS and Fiscal Workgroup <ucwsfiscal at lists.ucmerced.edu>
Subject: Re: [Ucwsfiscal] Work Study and Fiscal Workgroup - agenda item

Hi,
One more agenda item.  If you are using People Soft campus solutions, are you using WS functionality found in Managing Work-Study> https://docs.oracle.com/cd/E29376_01/hrcs90r5/eng/psbooks/lsfa/chapter.htm?File=lsfa/htm/lsfa47.htm?
Thanks,
BN

On Tue, Apr 4, 2023 at 1:12 PM Catherine Yu Li <ycli at ucdavis.edu<mailto:ycli at ucdavis.edu>> wrote:
Hi Brianne and all.

I added an agenda item - time allowed, I’d like to discuss a work-study UCPath JIRA ticket<https://tntjira.ucop.edu/browse/UCP-125597> (see attached). If you have time and access to the JIRA, can you please glance the conversation and provide your thoughts on how this may impact your school and if you agree with the proposal from Berkeley and Davis?

The existing work-study balance calculation is somewhat rigid and does not work with financial aid reality (constant change) well. UCPath Center IT team is listening, which could be a good opportunity to possibly fix the issue. The more involvement we get from all UCs the better.

<https://financialaid.ucdavis.edu/>[X8aPOQ1eBKw760RxECmESEq0afh1JAuYSQENrUH4YZStbWeIRcBJEVawBAwUYkL8]<https://financialaid.ucdavis.edu/><https://financialaid.ucdavis.edu/>

  Catherine Yu Li
  Associate Director
  2117 Dutton Hall | UC Davis
  One Shields Avenue, Davis CA 95616
  P: 530.752.6904
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Financial Aid and Scholarships - Contact Us<https://financialaid.ucdavis.edu/contact>
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From: Compton, Brianne <bcompton at fas.ucla.edu<mailto:bcompton at fas.ucla.edu>>
Sent: Tuesday, April 4, 2023 12:28 PM
To: McElroy, Laura <lmcelroy at ucsd.edu<mailto:lmcelroy at ucsd.edu>>; UC WS and Fiscal Workgroup <ucwsfiscal at lists.ucmerced.edu<mailto:ucwsfiscal at lists.ucmerced.edu>>
Subject: Re: [Ucwsfiscal] Work Study and Fiscal Workgroup - agenda item

Yes of course. I’ll add it to the agenda. Please let me know if anyone needs me to add anything else.

Sincerely,
_______________________________________
Brianne Compton (she, her, hers)
Financial Aid and Scholarships Assistant Director of Federal and State Programs
bcompton at fas.ucla.edu<mailto:bcompton at fas.ucla.edu>  | 310.206.0429
www.financialaid.ucla.edu<http://www.financialaid.ucla.edu/>
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One person can make a difference, and everyone should try-JFK

[FAS_23-24_email_sig-01]
[ask joe]<https://financialaid.ucla.edu/#bot>


From: McElroy, Laura <lmcelroy at ucsd.edu<mailto:lmcelroy at ucsd.edu>>
Sent: Tuesday, April 4, 2023 12:07 PM
To: UC WS and Fiscal Workgroup <ucwsfiscal at lists.ucmerced.edu<mailto:ucwsfiscal at lists.ucmerced.edu>>; Compton, Brianne <bcompton at fas.ucla.edu<mailto:bcompton at fas.ucla.edu>>
Subject: RE: [Ucwsfiscal] Work Study and Fiscal Workgroup - agenda item

Maybe since it sounds like it will be a global issue, we consider putting in a UCPATH request to update functionality to not allow work study to inherit 76?

From: Ms. Blanca I. Nuila <blanca.nuila at berkeley.edu<mailto:blanca.nuila at berkeley.edu>>
Sent: Tuesday, April 4, 2023 10:46 AM
To: Compton, Brianne <bcompton at fas.ucla.edu<mailto:bcompton at fas.ucla.edu>>
Cc: UC WS and Fiscal Workgroup <ucwsfiscal at lists.ucmerced.edu<mailto:ucwsfiscal at lists.ucmerced.edu>>
Subject: Re: [Ucwsfiscal] Work Study and Fiscal Workgroup - agenda item

Thank you Brianne,
Can you also add?
A new UCOP rule that effective June 2023, Function Code 76 must be used with auxiliary funds.  Currently in UCPATH the split follows the department chartstring; if Dept with auxiliary funds start using function code 76,  the WS fund, a non auxiliary fund, would inherit the Function code ( aka program code) 76.  Our Fiscal and Controls office wants to make sure our WS funds do not inherit that function code 76.  How are schools dealing with that?
Thanks,
BN


On Mon, Apr 3, 2023 at 2:42 PM Compton, Brianne <bcompton at fas.ucla.edu<mailto:bcompton at fas.ucla.edu>> wrote:
Hello Blanca,

I hope your week is off to a good start as well. I will add this to the agenda for Thursday.

Sincerely,
_______________________________________
Brianne Compton (she, her, hers)
Financial Aid and Scholarships Assistant Director of Federal and State Programs
bcompton at fas.ucla.edu<mailto:bcompton at fas.ucla.edu>  | 310.206.0429
www.financialaid.ucla.edu<https://urldefense.com/v3/__http:/www.financialaid.ucla.edu/__;!!Mih3wA!BkT3nZbbxX7MqnFY-u_vYPOCtYv2Fy9xyKQWGGxnhabjt1RmyyZ6b2uNvkYkNVxpkRg9dQDEoNQ5Ke_FzUitC4oG-X_f$>
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One person can make a difference, and everyone should try-JFK

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From: Ms. Blanca I. Nuila <blanca.nuila at berkeley.edu<mailto:blanca.nuila at berkeley.edu>>
Sent: Monday, April 3, 2023 2:07 PM
To: Compton, Brianne <bcompton at fas.ucla.edu<mailto:bcompton at fas.ucla.edu>>
Cc: UC WS and Fiscal Workgroup <ucwsfiscal at lists.ucmerced.edu<mailto:ucwsfiscal at lists.ucmerced.edu>>; Annie WONG <anniew at berkeley.edu<mailto:anniew at berkeley.edu>>
Subject: Work Study and Fiscal Workgroup - agenda item


Hi Brianne,

I hope your week is off to a good start.  I would like to discuss escheatment and garnishment of FWS wages.

We reached out to UCPATH (Shree.Patel at ucop.edu<mailto:Shree.Patel at ucop.edu>, Dianna.Lopez at ucop.edu<mailto:Dianna.Lopez at ucop.edu>) and were recently given a list of uncashed checks that we cross reference to identify those with FWS funds for calendar year 2020 and 2021.  We have identified 77 checks with FWS.  What are you doing with your uncashed checks with FWS funds.  See guidance below from FSA handbook
Thank you,
BN

[image.png]
--
BN
Blanca Nuila
Fiscal Manager and Assistant Director
Fiscal Management, Compliance and The Work-Study Program
UC Berkeley
Pronouns<https://urldefense.com/v3/__https:/www.mypronouns.org/sharing__;!!Mih3wA!BkT3nZbbxX7MqnFY-u_vYPOCtYv2Fy9xyKQWGGxnhabjt1RmyyZ6b2uNvkYkNVxpkRg9dQDEoNQ5Ke_FzUitCwBhj9Lc$>: she/her
Financial Aid and Scholarships Office
510-643-5526 (fax)


--
BN
Blanca Nuila
Fiscal Manager and Assistant Director
Fiscal Management, Compliance and The Work-Study Program
UC Berkeley
Pronouns<https://urldefense.com/v3/__https:/www.mypronouns.org/sharing__;!!Mih3wA!BkT3nZbbxX7MqnFY-u_vYPOCtYv2Fy9xyKQWGGxnhabjt1RmyyZ6b2uNvkYkNVxpkRg9dQDEoNQ5Ke_FzUitCwBhj9Lc$>: she/her
Financial Aid and Scholarships Office
510-643-5526 (fax)
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--
BN
Blanca Nuila
Fiscal Manager and Assistant Director
Fiscal Management, Compliance and The Work-Study Program
UC Berkeley
Pronouns<https://www.mypronouns.org/sharing>: she/her
Financial Aid and Scholarships Office
510-643-5526 (fax)
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