[Ucwsfiscal] FW: Meeting Summary for UC WS Fiscal Meeting - Zoom Link & Agenda

[Jodie Lingenfelter]

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Meeting summary for UC WS Fiscal Meeting - Zoom Link & Agenda (05/01/2025)
Quick recap
The team discussed the ongoing challenges of their roles and the need for support, with a focus on the modifications made to the UC path and the testing process. They also discussed the issue of negative balances in the work study system and the logistics of file exchange for the SCT Phase 2 project. The team also addressed the need for consistent access for work study testing and the process of submitting the 1, 58 part.
Next steps
• Chie to set up a folder for exchanging files for testing purposes.
• Shailvi to check with internal team about inbound folder configuration for test environment.
• Chie and Shailvi to coordinate further on logistics for file exchange with the SCT Phase 2 project.
• Locations to submit files manually for initial testing.
• Chie to send details about the date range (likely October-November) for outbound file testing.
• Locations to provide a list of testers (names and email addresses) to Shailvi for access verification.
• Shailvi to check access for provided testers and grant access if needed.
• Shailvi to coordinate with Chie to provide instructions for accessing the test environment.
• Locations to add tester names to the agenda for Chie's reference.
• Shailvi to confirm if employee IDs are needed for access verification.
Summary
Team Support and Calendar Issues
Jodie, Jamie, and Chie discussed the ongoing challenges of their roles and the need for support. Jodie suggested having someone from their team present to provide hands-on assistance. Jamie agreed to participate. Chie shared a personal anecdote about a calendar mix-up. The team decided to move forward with the meeting, despite the initial confusion about the date.
UC Path Modifications Testing
Chie discussed the modifications made to the UC path, specifically the inbound file, outbound file, and log study allot table. The modifications were tested in the system test environment and are now ready for testing in ut one. Chie outlined the items to be tested, including the calculation of negative balance, the display of negative balance in the log file, and the display of negative balance in the outbound file. Steve raised concerns about the testing process, and Chie suggested setting up a SharePoint site for data sharing. The team agreed to proceed with manual testing.
Testing New Feature for 2024-2025
In the meeting, the team discussed the testing of a new feature related to the academic year 2024-2025. They planned to test it as part of the May SCT sprint, which would take place from May 7th to May 23rd. The team also discussed the process of submitting the 1, 58 part, which would be run for the run ids in November, October, or September. They also discussed the possibility of manipulating the file to test a negative balance. The team agreed to coordinate further on the testing process.
Work Study Negative Balance Issue
In the meeting, Vijaya and Chie discussed the issue of negative balances in the work study system. Steve explained that these negative balances occur when a student loses work study eligibility after earning it, causing a reduction in their work study award. He also mentioned that in some cases, the system doesn't allow the award to go negative, leading to a loss of earnings. Steve clarified that they would continue to adjust the balance manually for existing cases, but would stop doing so for new cases. Chie suggested testing the entire data after processing to ensure no strange numbers appear.
SCT Phase 2 Testing Logistics
In the meeting, Chie discussed the logistics of file exchange for the SCT Phase 2 project, with a focus on manual submission of files for initial testing. The timeline for this was set around October or November. Shailvi raised the issue of security access to the test environment, UT1, and requested a list of testers for access. Catherine requested assistance in obtaining consistent access for work study testing. Arvin inquired about other meetings related to the testing, to which Shailvi clarified that the meeting was the only one discussing the testing for the work study. The team also discussed the need for instructions on accessing the test environment.
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