[Ucwsfiscal] FICA Fix Issues

[Steven McCabe]

Hello,

FYI that we have noticed some Labor Leger (an associated GL) issues related
to an attempt by UCOP in late December to pull back some FICA charges for
CY23:

   - In same cases, if two chartstrings were originally used for a single
   employee for an impacted pay period (e.g. a Department line and a Workstudy
   line), the reversal step of the  "Special YE Run FICA" process reversed the
   two original debits but only created a single credit for the sum of the
   two; then the reissue part of the process created two new debits using the
   original chartstrings and amounts
      - this appears to have created fund balances out of sync with the
      beginning state
      - not all of reversals behaved this way it appears, so thats good

Here is another review of one use case:

   -

   PayPeriod 7/23/23 - 8/5/23 (for a single student)
   -

      Earnings Total = $36.14
      -

      Original LL lines that reflect a Workstudy split
      -

         $10.84 on the department fund (55931)
         -

         $25.30 on the workstudy fund (23505)
         -

         These have the ALTACCT codes and did update the WS balance in
         UCPath
         -

         Posted to GL 8/31/23 as part of normal pay compute
         -

      New LL lines generated per “Special YE Run FICA” (part of the same
      'journal')
      -

         Paycheck reversal
         -

            -$36.14 on the department fund (55931)
            -

               No ALTACCT Codes so did NOT update the WS balance in UCPath
               -

         Paycheck re-issue
         -

            $10.84 on the department fund (55931)
            -

            $25.30 on the workstudy fund (23505)
            -

            These have the ALTACCT codes so did update the WS balance
            (again)
            -

         Both the reversal and reissue were Posted to GL 1/1/24


We will open a case but it does not sound like there are plans for a
systematic fix, so we are going to prepare journals to recoup the workstudy
funds, as well as sending "true up" amounts to fix the workstudy award
balances in UCPath.  In some cases the check reissue resulted in a partial
split because there was not enough available balance so we will likely have
to do some DR/SCT transactions.  Specific "how to fix" details are TBD.

Best,
Steve


--
Steve McCabe
Senior Business Systems Analyst
University of California Berkeley
Financial Aid and Scholarships Office
smccabe at berkeley.edu
financialaid.berkeley.edu/
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