[Ucwsfiscal] FWS COD Reporting - when are you submitting your file?

[Catherine Yu Li]

Thank you Steve for checking in. Out IT team is trying to get data in this week but they are running into technical difficulties.

Because our payroll data in Banner is accumulated amount by aid year, we had to prepare the "calendar year data" manually in spreadsheet. Our IT told us that Ellucian recommended against scripting data to Banner table REACAMP that is designed to transmit data to COD. Jose, how did you get your data in that table?

We also learned that COD may allow schools to upload spreadsheet to their site, which surprised me. Did anyone try that route?

Catherine Li
Associate Director || Financial Aid and Scholarships
p. 530-752-6904 | c. 530-400-6274  | w. financialaid.ucdavis.edu<https://financialaid.ucdavis.edu/> | e. ycli at ucdavis.edu<mailto:ycli at ucdavis.edu>
One Shields Avenue, Davis, CA 95616

From: Jose A Aguilar <jose.aguilar at ucr.edu>
Sent: Wednesday, November 22, 2023 2:07 PM
To: UC WS and Fiscal Workgroup <ucwsfiscal at lists.ucmerced.edu>
Subject: Re: [Ucwsfiscal] FWS COD Reporting - when are you submitting your file?

Hi Steve,

Riverside was planning on sending it this week but the Banner software that was provided has a bug and we are now waiting for Ellucian to provide a patch for this.  We plan on sending it, hopefully in December.

Best,
Jose

________________________________
From: Steven McCabe <smccabe at berkeley.edu<mailto:smccabe at berkeley.edu>>
Sent: Wednesday, November 22, 2023 1:04 PM
To: UC WS and Fiscal Workgroup <ucwsfiscal at lists.ucmerced.edu<mailto:ucwsfiscal at lists.ucmerced.edu>>
Subject: [Ucwsfiscal] FWS COD Reporting - when are you submitting your file?

Hello!

During a call last week with other schools that use Peoplesoft Campus Solutions, some schools were attempting to send their calendar year 2022 workstudy earnings to COD this month because they interpreted the bit in the guidance that says "by December" to mean "before" December.  Personally I think the guidance says you need to submit by the time the FAFSA becomes available for students; which now appears to be around December 31st.

UCB is planning on submitting in a few weeks (e.g. mid December) but we are wondering what you all are doing.

Cheers and Happy Thanksgiving!
Steve

--
Steve McCabe
Senior Business Systems Analyst
University of California Berkeley
Financial Aid and Scholarships Office
smccabe at berkeley.edu<mailto:smccabe at berkeley.edu>

financialaid.berkeley.edu/<http://financialaid.berkeley.edu/>



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