[Ucwsfiscal] Administrative Cost Allowance (ACA) Question

[Blanca Isabel Nuila]

We move all administrative ACA to a separate dept ID and separate fund
which is administered by the Student Affairs Finance unit. That unit
administers and manages non student aid funds.
Best wishes,
BN



On Wed, Aug 30, 2023 at 9:25 AM Arvin Tumonong <atumonong at ucmerced.edu>
wrote:

> Dear All,
>
>
>
> We would like to ask everyone about how they manage  the accounting for
> the Administrative Cost Allowance from the various financial aid programs
> (PELL, FSEOG, FWS, Dream Loan, LAEP).  We have been utilizing our PELL ACA
> and direct it to a separate fund number from our Pell student aid funds. We
> are about to claim ACA from our Campus-Based programs, LAEP, and Dream Loan
> and our Accounting office is recommending for us to direct those funds into
> the same fund number as our aid funds and tracking them separately through
> a program code. The issue is that we have about nine total fund numbers
> that we use in between these programs, some we rotate on a three year
> cycle, and some are for types of employment for FWS. We were asking if just
> like PELL we can create a separate fund number to direct the ACA funds into
> and at least separate from the student aid funds. They expressed concern
> that we can’t move funds from one fund to the other and change the color of
> money. We were thinking that ACA when claimed can be considered different
> color of money. We are still in discussion on how best to handle the ACA
> funds and was curious to how your institution does it. We would appreciate
> it if you can answer the following questions and add other insights that
> might be helpful.
>
>
>
> How do you handle ACA funds once you claim it? Do you direct it to the
> same fund number as the student aid funds or have a separate fund? Do you
> do an expense offset for existing expense or do you charge expense directly
> to your ACA account? Are you keeping the federal, state, institutional ACA
> separately? Any useful tips or recommendations you can share about ACA?
> Have your ACA spending been looked at during audits?
>
>
>
> Thank you for your help.
>
>
>
> Sincerely,
>
> Arvin
>
>
>
>
>
> *ARVIN TUMONONG*
> he/him/his
>
> ASSOCIATE DIRECTOR OF FISCAL MANAGEMENT AND SCHOLARSHIPS
> OFFICE OF FINANCIAL AID AND SCHOLARSHIPS
>
> 5200 Lake Road | Merced, California 95343
> http://financialaid.ucmerced.edu | 209.228.4679
>
>
>
>
>
>
>
>
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>
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