[Studentemployment] Student Employment Reminders

[Student Employment]

Colleagues,

Hopefully you are doing well and settled now that we are several weeks into our fall semester!

Student Employment Services<mailto:studentemployment at ucmerced.edu> continues to work as quickly as possible to assist with your recruiting needs, as well as facilitating new hire intakes and establishing employment records in UCPath .  Please note that our office staff are currently remote but are happy to meet with you or your employees via phone or zoom session to provide guidance and support.  Below are a list of updates and reminders related to on campus student employment as we continue to move the fall semester and academic year.

RECRUITMENT

Student Employment Services is happy to announce an updated process to the student employment recruitment process.

The Student Employment Job Description<https://bfs.ucmerced.edu/sites/bfs.ucmerced.edu/files/page/documents/2020_08_27_jd_template.pdf> form has been simplified to collect only information relevant to the functions of the position.

A Job Posting Request<https://bfs.ucmerced.edu/form/job-posting-request> online form has been created to help guide users and create a consistent and clear process regarding the posting request process.

Effective October 1, 2020 we are no longer accepting the legacy combined job description/job posting form for new posting requests.  We will continue to accept the legacy form as a required attachment for the Student Intake Request process if your position was posted PRIOR to October 1, 2020.

Additional information regarding the hiring process can be found here<https://bfs.ucmerced.edu/student-employment/how-to-hire>.


HIRING

Once a finalist has been identified, please update the Student Employment Job Description form to include the student’s name and have both the supervisor and employee sign.


  *   If a Federal Work Study eligibility hire, please obtain the Federal Work Study Contract and review with your new hire. For assistance, please contact Financial Aid<mailto:jlingenfelter at ucmerced.edu>.
  *   If the student will work remotely, please have the student complete a Temporary Telecommute Agreement<http://r20.rs6.net/tn.jsp?f=0019uyadelNZ5dwMc18LMI5WMlQ9VeMGLwYDhVxrdAE7bJO6KeQLRxSGfGSH2pBPs5AmB-l9MjSJL6vzF_jz5LRdMXSkkSgdH2hYtK-PsQIK0X3L6d6e5A0MKFTiepLg05sqsUcMgu_1gxxrVnYXSqJadfT0K_NTyMgOhla5tupETofe_RM6udo2bBrmdir-O4JY6aoQRqQ4DcrZ1-SJAQJnqkiEwPMbsjwJrH_A8Ng5vcetmnnLtQiWp5BzECSKWyRlA38JhHBVRa8hmxpvwG9Asq8d5S6fK3H3eZmMu1RCbY=&c=v3ruHddn86SReBbyjX6glILezT5zXXTeB3v9lYMN3_-9z1V41_KkfQ==&ch=wRhIIIvak8FmLzYr0D2TYPb1pzsH6KeK5Umbo7k21O4RF0MST8xBGA==> form.


Complete the Student Intake Request<https://bfs.ucmerced.edu/form/student-intake-request> online form; attaching the fully signed Job Description and any other supplemental agreements (FWS, Telecommute, Etc.).

Please be mindful of start dates.  Same day hires are not usually possible due to the federal, state and University policies related to employment, which must be completed before a person performs services for the University.  The current intake timeline is approximately 5 business days from the date the Student Intake Request<https://bfs.ucmerced.edu/form/student-intake-request> is submitted.  However, it may take an extended period of time to complete the intake process due to impacts caused by the COVID-19 pandemic.

The employee and the direct supervisor listed on the Student Intake Request will receive a “Clear to Work Notice” email when all required documents have been successfully completed.  No services should be performed before receipt of the notification.

TELECOMMUTING

Student employees who are working remote should complete the Temporary Telecommute Agreement<http://r20.rs6.net/tn.jsp?f=0019uyadelNZ5dwMc18LMI5WMlQ9VeMGLwYDhVxrdAE7bJO6KeQLRxSGfGSH2pBPs5AmB-l9MjSJL6vzF_jz5LRdMXSkkSgdH2hYtK-PsQIK0X3L6d6e5A0MKFTiepLg05sqsUcMgu_1gxxrVnYXSqJadfT0K_NTyMgOhla5tupETofe_RM6udo2bBrmdir-O4JY6aoQRqQ4DcrZ1-SJAQJnqkiEwPMbsjwJrH_A8Ng5vcetmnnLtQiWp5BzECSKWyRlA38JhHBVRa8hmxpvwG9Asq8d5S6fK3H3eZmMu1RCbY=&c=v3ruHddn86SReBbyjX6glILezT5zXXTeB3v9lYMN3_-9z1V41_KkfQ==&ch=wRhIIIvak8FmLzYr0D2TYPb1pzsH6KeK5Umbo7k21O4RF0MST8xBGA==> form.  Please have the student sign the form when they sign the job description.  The Telecommute Agreement can be attached to the Student Intake Request form.

ON CAMPUS WORK

Students identified as working “on campus” will have their information provided to the UCM COVID Response Team.  If you are employing students to work on campus, please familiarize yourself with the mandates surrounding on campus work.  More information can be found on the Campus Ready website<https://doyourpart.ucmerced.edu/>.

For more information related to student employment and updates related to COVID-19 impacting student workers, please reference our Student Employment Services website<https://bfs.ucmerced.edu/student-employment>

Thank you,
[signature_1654913644]
MICHELLE SNYDER


DIRECTOR, PAYROLL SERVICES & STUDENT EMPLOYMENT SERVICES
UCM PAYROLL SERVICES

5200 Lake Road | Merced, California 95343
bfs.ucmerced.edu/payroll-services | 209.259.8871
BUILDING THE FUTURE IN THE HEART OF CALIFORNIA

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