[Sshagradstudents] SSHA Part 5 Special Edition: Student Accessibility Services

[SSHA Associate Dean]

Dear SSHA instructors,

For our next edition of instructional and student resources, we have a dedicated focus on student accessibility services<https://access.ucmerced.edu/>. More details below and attached. Special thanks to Drew Shelburne for being a guest author this time! All the best,

Anne

School of Social Sciences, Humanities, and Arts | Part V | Feb 2021| Special Edition: Student Accessibility Services
Do you have topics or questions you would like to see highlighted in future SSHA outreach? Ideas are welcomed! Outreach is during key times in the semester, generally on a monthly basis.

This is a special edition, featuring outreach from Drew Shelburne (Coordinator for Accessibility Services). Thank you for this contribution as a guest author, Drew!

Spring 2021 SAS Accommodations, by Drew Shelburne
Introduction – Welcome to 2021! As we continue into another semester taught online, the Office of Student Accessibility Services (SAS) is providing information and updates on services for students this semester. If you have a question about anything not listed here, please feel free to reach out to our office at access.ucmerced.edu
Accommodation Letter Delivery – At this point, faculty should have received the bulk of the accommodation letters for their courses. Please note that the accommodation letter is meant to serve ONLY as a notification. Any additional actions needed by faculty will be communicated in a follow up message.
Late Accommodation Letters – As always, faculty are not obligated to provide any accommodations until they receive the letter from SAS. If a student ever has a concern about this, please direct them to the main SAS contacts (access at ucmerced.edu<mailto:access at ucmerced.edu>) for help.
Online Accommodations – Spring 2021

-          Online learning accommodations will continue to be supported through the Spring 2021 semester. While most have not had major changes, there is some new information we would like to share that should aid in making arrangements.


Exam Accommodations –
How to give students extra time on a quiz:
Go to the quiz's details page. Click the Moderate This Quiz link.
1.       The quiz needs to be published in order to see this option.
2.       Depending on screen resolution, the link may appear at the bottom of the page.
3.       Locate the student's name and then click on the pencil icon button (last column of the table).
4.       Enter the additional time needed in the "Extra time on every attempt" text field, and then click the Save button.
5.       Do not enter total time. E.g., if a student needs 30 additional minutes on a 60-minute exam, enter 30 in the text field. Do not enter 90.
6.       The additional time will be reflected below the students name on the "Moderate Quiz" table.
Note: This will need to be done for each quiz. There is no option to set a rule for all quizzes/exams.
If you have any additional questions about Canvas, call 209-228-6996 or email at access at ucmerced.edu<mailto:access at ucmerced.edu>.
Captions & Transcripts
While captions are critical for students who are Deaf or Hard of Hearing, they can benefit many students, regardless of disability. The information here is targeted to those instructors who want to increase the accessibility of their content in general. If you have a student enrolled in your class who has Captions, Transcripts, or an Interpreter as part of their accommodation, someone from SAS will be in contact with you.
Zoom

     *   How to access and edit after-the-fact transcripts <https://support.zoom.us/hc/en-us/articles/115004794983> that are automatically created for recorded meetings.
     *   Designate a Zoom meeting participant to type captions. <https://support.zoom.us/hc/en-us/articles/207279736-Getting-Started-with-Closed-Captioning#h_45f95867-9c71-4acd-888f-5a1475b4cd8e> This would be required if there was a hired, third party captionist.
     *   The Accessible Zoom Meetings page of the UCI Zoom Help Center <https://zoom.oit.uci.edu/accessible-zoom-meetings/> offers some helpful tips, beyond captioning, for using Zoom so that your remote online experiences are accessible.
Kaltura
Instructors' videos are automatically captioned, and the text can be downloaded as a transcript. The process for generating the automated captions can take a bit of time, but an email will be sent once the video's captions are ready. Kaltura provides the tools needed to make edits in their Video Editor. This can be helpful if you want to correct spelling and capitalization.

     *   Generating automated machine transcriptions in Kaltura<https://ucmerced.service-now.com/hub/kb.do>
Google Slides
Did you know that Google Slides provide an option for real time automatically generated captions? These are only available in real-time and cannot be saved as a transcript.

     *   Present Google Slides with Captions<https://support.google.com/docs/answer/9109474?hl=en>
PowerPoint
Like Google Slides, Office 365 PowerPoint has an option for real time automatically generated captions. These are also only available in real-time and cannot be saved as a transcript.

     *   Present with real-time, automatic captions or subtitles in PowerPoint<https://support.microsoft.com/en-us/office/present-with-real-time-automatic-captions-or-subtitles-in-powerpoint-68d20e49-aec3-456a-939d-34a79e8ddd5f>
YouTube
If you are already using YouTube, you may find it easier to use their built-in caption creation and editing tools.

     *   YouTube Help: Translate videos and captions<https://support.google.com/youtube/topic/9257536?hl=en&ref_topic=9257610>

Additional Help
As always, there are many things that we cannot anticipate for the upcoming semester. If you have an accessibility situation and are unsure how to proceed, please feel free to contact our office at any time – access at ucmerced.edu<mailto:access at ucmerced.edu>.
We’d love to hear from you!
This semester our office is focused on assessing our services both from students and faculty. We are open and willing to meet with you to discuss resources in providing equitable access to our students. We hope to offer information sessions this semester for faculty to call in and provide feedback and learn more about our services; stay tuned! As always, feel free to reach out to me directly with questions, comments, concerns: Drew Shelburne, dshelburne at ucmerced.edu<mailto:dshelburne at ucmerced.edu>, Coordinator for Student Accessibility Services.


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