<div dir="ltr">Hi Blanca,<div>At UCSB we hire and do the payroll and then bill the employers. We have a homegrown timecard portal that the students and employers use for timecard entry, signoff, submission that we then use to enter into Kronos for UCPath. We also have a homegrown Invoicing system in Access that we use for tracking and billing the departments. </div><div>Best,</div><div>Julie</div><div><br clear="all"><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><table width="300" cellspacing="0" cellpadding="0" border="0" style="font-size:13px;border-spacing:0px;border-collapse:collapse;font-family:Helvetica,sans-serif"><tbody><tr><td style="padding:0px;vertical-align:top"><span style="font-family:"Century Gothic",Helvetica,sans-serif;color:rgb(0,54,96)"><span style="font-size:16px">Julie Portillo </span><i><font size="1">(she, her, hers, ella)</font></i></span></td></tr><tr><td style="padding:4px 0px;vertical-align:top"><span style="font-size:14px;font-family:"Century Gothic",Helvetica,sans-serif;color:rgb(4,133,155);font-weight:600">Fiscal Manager</span></td></tr><tr><td style="padding:0px;vertical-align:top"><span style="font-family:"Century Gothic",Helvetica,sans-serif;color:rgb(85,85,85);letter-spacing:0.65px">Office of Financial Aid & Scholarships</span></td></tr><tr><td style="padding:0px;vertical-align:top"><span style="font-family:"Century Gothic",Helvetica,sans-serif;color:rgb(85,85,85);letter-spacing:0.65px">Office: (805) 893-4828 <br></span><span style="font-family:"Century Gothic",Helvetica,sans-serif;color:rgb(85,85,85);letter-spacing:0.65px">Email: <a href="mailto:Julie.Portillo@sa.ucsb.edu" style="background-color:transparent;color:rgb(17,85,204);outline:0px" target="_blank">Julie.Portillo@sa.ucsb.edu</a></span></td></tr><tr><td style="padding:6px 0px 0px;vertical-align:top"><img src="https://webfonts.brand.ucsb.edu/WordArt/UC_Santa_Barbara_Wordmark_Navy_RGB.300x30.png" alt="UC Santa Barbara" width="300" border="0" style="border:0px;vertical-align:middle;display:block;font-family:"Century Gothic",Helvetica,sans-serif;color:rgb(85,85,85)"></td></tr></tbody></table></div></div></div></div></div></div></div><br></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Wed, Apr 3, 2024 at 9:01 AM Catherine Yu Li <<a href="mailto:ycli@ucdavis.edu">ycli@ucdavis.edu</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div class="msg-242333969038424483">
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<p class="MsoNormal">Blanca, we let off-campus agency be employer so they do everything from hiring to pay and then they invoice us. We switched to this approach more than 10 years ago. After 10+ years, we feel both approaches have their own challenges. Our
approach is less administrative burdensome and we don’t have to have robust personnel and payroll staffing. But we did experience dropping in community service earnings, which we have to constantly work with our JLD staff to address. <u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal" style="background:white"><b><span style="font-size:10pt;font-family:Arial,sans-serif;color:rgb(0,18,55)">Catherine Li</span></b><span style="font-size:12pt;color:black"><u></u><u></u></span></p>
<p class="MsoNormal" style="background:white"><b><span style="font-size:9pt;font-family:Arial,sans-serif;color:rgb(0,18,55)">Associate Director</span></b><b><span style="font-size:9pt;font-family:Arial,sans-serif;color:rgb(29,29,29)"> || </span></b><b><span style="font-size:9pt;font-family:Arial,sans-serif;color:rgb(0,18,55)">Financial
Aid and Scholarships</span></b><b><span style="font-size:9pt;font-family:Arial,sans-serif;color:rgb(29,29,29)"> </span></b><span style="font-size:12pt;color:black"><u></u><u></u></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:9pt;font-family:Arial,sans-serif;color:black">p. 530-752-6904 | c. 530-400-6274 | w.
<a href="https://financialaid.ucdavis.edu/" target="_blank">financialaid.ucdavis.edu</a> | e. <a href="mailto:ycli@ucdavis.edu" target="_blank">
ycli@ucdavis.edu</a> </span><span style="font-size:12pt;color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:9pt;font-family:Arial,sans-serif;color:black">One Shields Avenue, Davis, CA 95616 </span><u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><b>From:</b> Blanca Isabel Nuila <<a href="mailto:blanca.nuila@berkeley.edu" target="_blank">blanca.nuila@berkeley.edu</a>>
<br>
<b>Sent:</b> Tuesday, April 2, 2024 2:10 PM<br>
<b>To:</b> UC WS and Fiscal Workgroup <<a href="mailto:ucwsfiscal@lists.ucmerced.edu" target="_blank">ucwsfiscal@lists.ucmerced.edu</a>><br>
<b>Subject:</b> [Ucwsfiscal] WSP: off-campus payroll operations<u></u><u></u></p>
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<p class="MsoNormal">Good afternoon,<u></u><u></u></p>
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<p class="MsoNormal">We are in the process of possibly re-assessing our off-campus payroll operations. I have a quick question?<u></u><u></u></p>
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<p class="MsoNormal"> For off-campus work-study jobs, do you on-board students to UCPATH and then bill the 0ff-campus employers? If yes,can you provide a brief description on how you handled this? How do you collect/handle the timesheets from the off-campus
employers?<u></u><u></u></p>
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<p class="MsoNormal">Thank you and Best Wishes,<u></u><u></u></p>
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<p class="MsoNormal"><span class="m_-242333969038424483gmailsignatureprefix">-- </span><u></u><u></u></p>
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<p class="MsoNormal">BN<u></u><u></u></p>
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<p class="MsoNormal">Blanca Nuila<u></u><u></u></p>
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<p class="MsoNormal">Fiscal Manager and Assistant Director<u></u><u></u></p>
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<p class="MsoNormal">Fiscal Management, Compliance and The Work-Study Program<u></u><u></u></p>
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<p class="MsoNormal">UC Berkeley<u></u><u></u></p>
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<p class="MsoNormal"><i><span style="font-family:Arial,sans-serif;color:rgb(80,0,80)"><a href="https://www.mypronouns.org/sharing" target="_blank"><span style="color:rgb(17,85,204)">Pronouns</span></a>: she/her</span></i><u></u><u></u></p>
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<p class="MsoNormal">Financial Aid and Scholarships Office<u></u><u></u></p>
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<p class="MsoNormal">510-643-5526 (fax)<u></u><u></u></p>
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