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Hi Arvin,</div>
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At Riverside we one fund number for Pell and Campus-Based Programs (CBP), a separate fund for the Dream Loan ACA, and for LAEP we requested and were granted a separate fund number for the ACA. Our rationale was that we will be required to report to the State
ACA expenditures. To my recollection we have not been asked or audited on ACA expenditures. Just the computation.</div>
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Best,</div>
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Jose</div>
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<b><span style="font-size: 11pt; font-family: Calibri, sans-serif; margin: 0px; color: rgb(31, 73, 125);">JOSE A. AGUILAR, MBA</span></b><span style="font-size:11.5pt;font-family:"Segoe UI", sans-serif;margin:0px"></span></p>
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<i><span style="font-size: 11pt; font-family: Calibri, sans-serif; margin: 0px; background: white; color: rgb(31, 73, 125);">Executive Director, Financial Aid Office</span></i><span style="font-size:11.5pt;font-family:"Segoe UI", sans-serif;margin:0px"></span></p>
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<span style="font-size: 9pt; font-family: Calibri, sans-serif; margin: 0px; background: white; color: rgb(31, 73, 125);">Office of Financial Aid</span><span style="font-size:9pt;font-family:"Segoe UI", sans-serif;margin:0px"></span></p>
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<span style="font-size: 9pt; font-family: Calibri, sans-serif; margin: 0px; background: white; color: rgb(31, 73, 125);">2106 Student Services Building</span><span style="font-size:9pt;font-family:"Segoe UI", sans-serif;margin:0px"></span></p>
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<span style="font-size: 9pt; font-family: Calibri, sans-serif; margin: 0px; background: white; color: rgb(31, 73, 125);">900 University Avenue |<span tabindex="0" style="border-width:0px 0px 1px;border-bottom-style:dashed;margin:0px;padding:1px 0px"><span style="margin:0px"> </span>Riverside,
CA 92521</span></span><span style="font-size:9pt;font-family:"Segoe UI", sans-serif;margin:0px"></span></p>
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<span style="font-size: 8pt; font-family: Calibri, sans-serif; margin: 0px; background: white;"> </span><span style="font-size:8pt;margin:0px"></span></p>
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<span style="font-size: 9pt; font-family: Calibri, sans-serif; margin: 0px; background: white; color: rgb(31, 73, 125);">Phone: (951) 827-7249 | Fax: (951) 827-5619 |</span></p>
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<span style="font-size: 9pt; font-family: Calibri, sans-serif; margin: 0px; background: white;">Email:<span style="margin:0px"> </span><a target="_blank" rel="noopener noreferrer" data-auth="NotApplicable" data-safelink="true" data-linkindex="0" style="margin: 0px; text-decoration: underline; color: blue;"><span style="margin: 0px; color: rgb(5, 99, 193);">jose.aguilar@ucr.edu</span></a><span style="margin:0px"> </span>|Web:<span style="margin:0px"> </span></span><span style="font-size: 9pt; font-family: Calibri, sans-serif; margin: 0px; color: rgb(31, 73, 125);"><a href="https://financialaid.ucr.edu/" target="_blank" rel="noopener noreferrer" data-auth="NotApplicable" data-safelink="true" data-linkindex="1" style="margin: 0px; text-decoration: underline; color: blue;"><span style="margin: 0px; color: rgb(5, 99, 193);">https://financialaid.ucr.edu/</span></a></span></p>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size: 11pt; color: rgb(0, 0, 0);"><b>From:</b> Arvin Tumonong <atumonong@ucmerced.edu><br>
<b>Sent:</b> Wednesday, August 30, 2023 9:25 AM<br>
<b>To:</b> ucwsfiscal@lists.ucmerced.edu <ucwsfiscal@lists.ucmerced.edu><br>
<b>Subject:</b> [Ucwsfiscal] Administrative Cost Allowance (ACA) Question</font>
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Dear All, </p>
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We would like to ask everyone about how they manage the accounting for the Administrative Cost Allowance from the various financial aid programs (PELL, FSEOG, FWS, Dream Loan, LAEP). We have been utilizing our PELL ACA and direct it to a separate fund number
from our Pell student aid funds. We are about to claim ACA from our Campus-Based programs, LAEP, and Dream Loan and our Accounting office is recommending for us to direct those funds into the same fund number as our aid funds and tracking them separately through
a program code. The issue is that we have about nine total fund numbers that we use in between these programs, some we rotate on a three year cycle, and some are for types of employment for FWS. We were asking if just like PELL we can create a separate fund
number to direct the ACA funds into and at least separate from the student aid funds. They expressed concern that we can’t move funds from one fund to the other and change the color of money. We were thinking that ACA when claimed can be considered different
color of money. We are still in discussion on how best to handle the ACA funds and was curious to how your institution does it. We would appreciate it if you can answer the following questions and add other insights that might be helpful.
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How do you handle ACA funds once you claim it? Do you direct it to the same fund number as the student aid funds or have a separate fund? Do you do an expense offset for existing expense or do you charge expense directly to your ACA account? Are you keeping
the federal, state, institutional ACA separately? Any useful tips or recommendations you can share about ACA? Have your ACA spending been looked at during audits?</p>
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Thank you for your help. </p>
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Sincerely, </p>
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Arvin</p>
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<b><span style="font-size: 9pt; font-family: Arial, sans-serif; text-transform: uppercase; color: rgb(9, 47, 68);">ARVIN TUMONONG</span></b><span style="font-size:9.0pt; font-family:"Arial",sans-serif"><br>
he/him/his<br>
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</span><span style="font-size: 7.5pt; font-family: Arial, sans-serif; text-transform: uppercase; color: rgb(9, 47, 68);">ASSOCIATE DIRECTOR OF FISCAL MANAGEMENT AND SCHOLARSHIPS</span><span style="font-size:9.0pt; font-family:"Arial",sans-serif"><br>
</span><span style="font-size:7.5pt; font-family:"Arial",sans-serif; text-transform:uppercase">OFFICE OF FINANCIAL AID AND SCHOLARSHIPS</span><span style="font-size:9.0pt; font-family:"Arial",sans-serif"><br>
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<span style="color: rgb(153, 153, 153);">5200 Lake Road </span><span style="color: rgb(218, 172, 0);">|</span><span style="color: rgb(153, 153, 153);"> Merced, California 95343<br>
http://financialaid.ucmerced.edu </span><span style="color: rgb(218, 172, 0);">|</span><span style="color: rgb(153, 153, 153);"> 209.228.4679</span></span></p>
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