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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Good morning,
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Hope this email finds everyone well. I have a question when preparing to report FWS to COD and want to see how you are handling this federal requirement:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Arial",sans-serif;color:#17232E;background:white">FWS earnings amounts must be reported to the COD System in a manner consistent with the requirements for including such amounts on the
W-2 (see </span><a href="https://www.irs.gov/instructions/iw2w3" target="_blank"><span style="font-family:"Arial",sans-serif;color:#227AA7;background:white;text-decoration:none">General Instructions for Forms W-2 and W-3</span></a><span style="font-family:"Arial",sans-serif;color:#17232E;background:white">).
Per the “Calendar year basis”, the amount of FWS earnings should include all amounts that were paid during the calendar year, from January 1 through December 31, even if the work was performed outside of the calendar year.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Although in 99% of the case, pay date is normally not far from pay period end date but we’ve seen late payment. We also have those pay period in late December, which may pay
in January. Current state, we don’t store exact pay date. For on campus students going through UCPath, I’m seeking help from our payroll team to see if UCPath has such a field we can access – I think they do but just don’t know if we can easily access. For
off-campus students going through our invoicing process, I’m considering to ask employers add pay date to the invoice but am contemplating if it is another administrative burden. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">I’d appreciate it if you can share what you plan to do.
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<p class="MsoNormal" style="line-height:105%"><span style="color:black"> </span><b><span style="font-size:10.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:#022851">Catherine Yu Li</span></b><span style="font-size:10.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:#022851"><br>
Associate Director<br>
2117 Dutton Hall </span><span style="font-size:10.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:#DEB209">| </span><span style="font-size:10.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:#022851">UC Davis<br>
One Shields Avenue, Davis CA 95616<br>
P: 530.752.6904<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:#022851"> </span><span style="font-size:10.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:black"><a href="https://www.facebook.com/UCDavisFAS/" target="_blank"><span style="color:#022851">Facebook</span></a></span><span style="font-size:10.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:#022851"> </span><span style="font-size:10.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:#DEB209">| </span><span style="font-size:10.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:black"><a href="https://www.instagram.com/ucdavisfinaid/" target="_blank"><span style="color:#022851">Instagram</span></a></span><span style="font-size:10.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:#022851"> </span><span style="font-size:10.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:#DEB209">| </span><span style="font-size:10.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:black"><a href="https://twitter.com/UCDFinancialAid" target="_blank"><span style="color:#022851">Twitter</span></a></span><span style="font-size:10.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:#022851"> </span><span style="font-size:10.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:#DEB209">| </span><span style="font-size:10.0pt;line-height:105%;font-family:"Calibri",sans-serif;color:black"><a href="https://www.youtube.com/channel/UCS8TYKQURVvFbcbVoN75OJQ/" target="_blank"><span style="color:#022851">YouTube</span></a></span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><u><span style="font-size:8.5pt;font-family:"Verdana",sans-serif;color:white;background:#022851"><a href="https://financialaid.ucdavis.edu/contact"><span style="font-size:9.0pt;color:white">Financial Aid and Scholarships - Contact Us</span></a></span></u><span style="font-size:11.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><i><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black;border:none windowtext 1.0pt;padding:0in;background:white">This communication including attachments is intended only for the addressee
or forwarded authorized person. It may contain private, confidential information, and is covered by the Electronic Communications Privacy Act. If you are not the intended recipient, please notify the sender, destroy all copies of the message(s), attachments,
and you are hereby notified that any retention, dissemination, distribution, or copying of this communication is strictly prohibited. </span><span style="color:#201F1E"> </span></i><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#201F1E"><o:p></o:p></span></i></p>
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