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<body lang="EN-US" link="#467886" vlink="#96607D" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Colleagues,<span class="apple-converted-space"> <o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"> </span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-family:"Calibri",sans-serif;color:black">As we move closer to the end of another academic year at UC Merced, we would like to provide some important<span class="apple-converted-space"> </span><span class="outlook-search-highlight">reminders</span><span class="apple-converted-space"> </span>regarding
student employees.<span class="apple-converted-space"> </span></span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b><span style="font-family:"Calibri",sans-serif;color:black"> </span></b><span style="color:#212121"><o:p></o:p></span></p>
<ul style="margin-top:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px" type="disc">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l5 level1 lfo1">
<b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Separations</span></b><span class="apple-converted-space"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">–
A student worker who is no longer performing services (voluntarily or involuntarily) must have their UCPath record updated as soon as the employment relationship change is known. Please submit the<span class="apple-converted-space"> </span></span><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#0070C0"><a href="https://bfs.ucmerced.edu/form/student-separation-non-academic" title="https://bfs.ucmerced.edu/form/student-separation-non-academic"><span style="color:#0070C0">Student
Separation</span></a></span></b><span class="apple-converted-space"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">form and the employee’s final timesheet as soon
as the separation is known.<span class="apple-converted-space"> </span><i>Exception: If a student will return in fall, you may leave them active, but submission of zero-hour timesheets is required to avoid reminder notices to submit.<span class="apple-converted-space"> </span></i></span><o:p></o:p></li></ul>
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<b><span style="font-family:"Calibri",sans-serif;color:black"> </span></b><span style="color:#212121"><o:p></o:p></span></p>
<ul style="margin-top:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px" type="disc">
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<b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Final Pay</span></b><span class="apple-converted-space"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">–
Student worker timesheets should be submitted and approved 5 business days prior to their expected<span class="apple-converted-space"> </span></span><span class="outlook-search-highlight"><span style="font-family:"Calibri",sans-serif">end</span></span><span class="apple-converted-space"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">date.
It is the supervisor’s responsibility to ensure that all final hours are timely reported. TRS allows the approver to create, edit and submit timesheets on behalf of the employee. If the employee does not submit their final time, please do so on their behalf.
Final pay will be issued if the terminating job record<span class="apple-converted-space"> </span></span><span class="outlook-search-highlight"><span style="font-family:"Calibri",sans-serif">end</span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">s
all employment association with UC Merced.<span class="apple-converted-space"> </span></span><o:p></o:p></li><ul style="margin-top:0in" type="circle">
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<span class="outlook-search-highlight"><span style="font-family:"Calibri",sans-serif">Academic</span></span><span class="apple-converted-space"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Students
(Reader/Remedial Tutor) – These jobs do NOT auto terminate and supervisors MUST submit an<span class="apple-converted-space"> </span></span><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#0070C0"><a href="https://bfs.ucmerced.edu/form/academic-separation" title="https://bfs.ucmerced.edu/form/academic-separation"><span class="outlook-search-highlight"><span style="font-size:12.0pt;color:#0070C0">Academic</span></span><span class="apple-converted-space"><span style="color:#0070C0;text-decoration:none"> </span></span><span style="color:#0070C0">Separation</span></a><span class="apple-converted-space"> </span></span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">form
in addition to submitting the student’s final timesheet.<span class="apple-converted-space"> </span></span><o:p></o:p></li></ul>
</ul>
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<b><span style="font-family:"Calibri",sans-serif;color:black"> </span></b><span style="color:#212121"><o:p></o:p></span></p>
<ul style="margin-top:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px" type="disc">
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<b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Auto termination</span></b><span class="apple-converted-space"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">–
Student worker records are set to automatically<span class="apple-converted-space"> </span></span><span class="outlook-search-highlight"><span style="font-family:"Calibri",sans-serif">end</span></span><span class="apple-converted-space"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">on
the date listed in UCPath. Auto terminations are considered involuntary and require all pay owed to be issued on the on the individual’s final day of work. Please regularly review the UCPath Cognos Report R-103 to manage student records with upcoming<span class="apple-converted-space"> </span></span><span class="outlook-search-highlight"><span style="font-family:"Calibri",sans-serif">end</span></span><span class="apple-converted-space"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">dates.
If an extension is needed, please use the<span class="apple-converted-space"> </span></span><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#0070C0"><a href="https://bfs.ucmerced.edu/form/student-rate-change" title="https://bfs.ucmerced.edu/form/student-rate-change"><span style="color:#0070C0">Student
Rate Change and/or Job Extension</span></a></span></b><span class="apple-converted-space"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#0070C0"> </span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">form and
submit it no less than 10 business days before the indicated<span class="apple-converted-space"> </span></span><span class="outlook-search-highlight"><span style="font-family:"Calibri",sans-serif">end</span></span><span class="apple-converted-space"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">date.<span class="apple-converted-space"> </span><b><u>Once
a job has auto terminated, all work must cease. </u><span class="apple-converted-space"> </span></b></span><o:p></o:p></li></ul>
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<span style="font-family:"Calibri",sans-serif;color:black"> </span><span style="color:#212121"><o:p></o:p></span></p>
<ul style="margin-top:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px" type="disc">
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<b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Reinstatement</span></b><span class="apple-converted-space"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">–
If a job record has auto terminated and needs to be reinstated, please submit the<span class="apple-converted-space"> </span></span><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#0070C0"><a href="https://bfs.ucmerced.edu/form/student-rate-change" title="https://bfs.ucmerced.edu/form/student-rate-change"><span style="color:#0070C0">Student
Rate Change and/or Job Extension</span></a></span></b><span class="apple-converted-space"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span></b></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">form, and indicate
a reinstatement is needed. Reinstatements are not applicable if there has been<span class="apple-converted-space"> </span><u>any</u><span class="apple-converted-space"> </span>break in service (even one day). A break in service will require the completion
of rehire documents. Auto terminations will not be reinstated if the student has been inactive for more than 10 business days. Records inactive for 10 business days or more will require a new Student Intake request and completing of hiring documents, even
if the student has continued to work. <span class="apple-converted-space"> </span></span><o:p></o:p></li></ul>
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<b><span style="font-family:"Calibri",sans-serif;color:black"> </span></b><span style="color:#212121"><o:p></o:p></span></p>
<ul style="margin-top:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px" type="disc">
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<b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Data Accuracy</span></b><span class="apple-converted-space"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">–
Please ensure that the information being submitted on webform requests accurately reflect the employee’s information. We are seeing many forms that appear to contain auto filled information that may be the requestor’s information and not the employees. To
avoid unnecessary delays, please double check the form data before submitting. If information is inaccurate, the submitter will be asked to complete the form again. Please be particularly mindful of the employee’s previously established Employee ID number
(NOT student ID number), position number (unless a new hire) and email address. <span class="apple-converted-space"> </span></span><o:p></o:p></li></ul>
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<span style="font-family:"Calibri",sans-serif;color:black"> </span><span style="color:#212121"><o:p></o:p></span></p>
<ul style="margin-top:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px" type="disc">
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<b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Active, No Pay 120 Days</span></b><span class="apple-converted-space"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">–
Please monitor the UCPath Cognos Report R-120 for employees who have an active payroll record but have not been paid within the past 120 days. If the employee is no longer working for you, please submit the<span class="apple-converted-space"> </span></span><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#0070C0"><a href="https://bfs.ucmerced.edu/form/student-separation-non-academic" title="https://bfs.ucmerced.edu/form/student-separation-non-academic"><span style="color:#0070C0">Student
Separation</span></a></span></b><span class="apple-converted-space"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">form.<span class="apple-converted-space"> </span></span><o:p></o:p></li></ul>
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<span style="font-family:"Calibri",sans-serif;color:black"> </span><span style="color:#212121"><o:p></o:p></span></p>
<ul style="margin-top:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px" type="disc">
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<b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Deadlines</span></b><span class="apple-converted-space"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">–
Please be sure to regularly check our<span class="apple-converted-space"> </span><b><a href="https://bfs.ucmerced.edu/departments/payroll-services/deadlines-calendars" title="https://bfs.ucmerced.edu/departments/payroll-services/deadlines-calendars"><span style="color:#0078D7">Deadlines
& Cal</span><span class="outlook-search-highlight"><span style="font-size:12.0pt;color:#0078D7">end</span></span><span style="color:#0078D7">ars</span></a></b><span class="apple-converted-space"> </span>page and submit requests timely. Failure to submit actions
by the deadlines indicated may result in a delay of pay to your employee. <span class="apple-converted-space"> </span></span><o:p></o:p></li></ul>
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<span style="font-family:"Calibri",sans-serif;color:#212121"> </span><span style="color:#212121"><o:p></o:p></span></p>
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<span style="font-family:"Calibri",sans-serif;color:#212121"> </span><i><span style="font-family:"Calibri",sans-serif;color:black">You have received this email because you have signed up to receive notices from Student Employment Services. If you wish to no
longer receive these messages, please go<span class="apple-converted-space"> </span><a href="https://lists.ucmerced.edu/mailman/listinfo/studentemployment" title="https://lists.ucmerced.edu/mailman/listinfo/studentemployment"><span style="color:#0078D7">here</span></a><span class="apple-converted-space"> </span>to
remove yourself from the distribution list.<span class="apple-converted-space"> </span></span></i><span style="color:#212121"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-top:30.0pt"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;mso-ligatures:none"><img border="0" width="135" height="100" style="width:1.4062in;height:1.0416in" id="Picture_x0020_1" src="cid:image001.png@01DA8F45.DAC6FBC0" alt="A blue and yellow logo
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#092F44;text-transform:uppercase;mso-ligatures:none">JULIE MORGAN</span></b><span style="font-size:9.0pt;font-family:"Arial",sans-serif;mso-ligatures:none"><br>
<br>
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</span><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#092F44;text-transform:uppercase;mso-ligatures:none">STUDENT EMPLOYMENT SERVICES &<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#092F44;text-transform:uppercase;mso-ligatures:none">Worfkforce onboarding SUPERVISOR </span><span style="font-size:9.0pt;font-family:"Arial",sans-serif;mso-ligatures:none"><br>
</span><span style="font-size:7.5pt;font-family:"Arial",sans-serif;text-transform:uppercase;mso-ligatures:none">UCM PAYROLL SERVICES</span><span style="font-size:9.0pt;font-family:"Arial",sans-serif;mso-ligatures:none"><br>
<br>
<span style="color:#999999">5200 Lake Road </span><span style="color:#DAAC00">|</span><span style="color:#999999"> Merced, California 95343<br>
studentjobs.ucmerced.edu </span><span style="color:#DAAC00">|</span><span style="color:#999999"> 209.631.3258</span></span><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#092F44;text-transform:uppercase;mso-ligatures:none"><o:p></o:p></span></p>
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