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<p class="xmsonormal" style="margin:0in"><span style="font-size:12.0pt;color:black">Colleagues, </span><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black"> </span><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black">As we quickly move towards curtailment and the new year, Student Employment Services would like to share some important updates and reminders. </span><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:#212121"> </span><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b><span style="font-size:12.0pt;color:#212121">CLEAR TO WORK NOTICE</span></b><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:#212121"> </span><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:#212121">Students may not begin working until they have received a “Clear to Work Notice” from Student Employment Services. This notice is verification that the student has completed all necessary employment documents required
by federal and state law(s). The student’s direct supervisor is copied on the notice. Failure to complete all applicable hiring documents before stating service may result in delay of pay to the employee and risk of fines and/or penalties to the employing
department. <o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in"><span style="font-size:12.0pt;color:black"> </span><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b><span style="font-size:12.0pt;color:#212121">WINTER BREAK HOURS</span></b><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b><span style="font-size:12.0pt;color:#212121"> </span></b><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:#212121">Students may work up to 40 hours per week starting December 16, 2023 and must return to the maximum 18 hour work week on January 16, 2024. Students graduating in December may continue to work through the winter
break, but must separate with an effective date no later than January 16, 2024. </span><span class="xapple-converted-space"><span style="font-size:12.0pt;color:#212121"> </span></span><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
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<b><span style="color:#212121"> </span></b><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
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<b><span style="color:#212121"> </span></b><b><span style="font-size:12.0pt;color:black">MINIMUM WAGE</span></b><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in"><span style="font-size:12.0pt;color:black"> </span><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black">Effective 1/1/2</span><span style="font-size:12.0pt;color:#212121">4</span><span class="xapple-converted-space"><span style="font-size:12.0pt;color:black"> </span></span><span style="font-size:12.0pt;color:black">the
new minimum wage in California will be $16.</span><span style="font-size:12.0pt;color:#212121">00</span><span style="font-size:12.0pt;color:black">. The adjustment of any student earning less than the new minimum wage will be automatically increased effective
12/2</span><span style="font-size:12.0pt;color:#212121">4</span><span style="font-size:12.0pt;color:black">/202</span><span style="font-size:12.0pt;color:#212121">3</span><span class="xapple-converted-space"><span style="font-size:12.0pt;color:black"> </span></span><span style="font-size:12.0pt;color:black">in
accordance with UC mandate. No action is needed by the department. </span><span class="xapple-converted-space"><span style="font-size:12.0pt;color:black"> </span></span><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black"> </span><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black">Adjustment above the new minimum requires submission of a</span><span class="xapple-converted-space"><span style="font-size:12.0pt;color:black"> </span></span><span style="font-size:10.0pt;color:#212121"><a href="https://bfs.ucmerced.edu/form/student-rate-change" title="https://bfs.ucmerced.edu/form/student-rate-change"><span style="font-size:12.0pt;color:#0078D7">rate
change request</span></a></span><span style="font-size:12.0pt;color:black">. An updated 202</span><span style="font-size:12.0pt;color:#212121">4</span><span class="xapple-converted-space"><span style="font-size:12.0pt;color:black"> </span></span><span style="font-size:12.0pt;color:black">student
job pay scale is attached for your review.</span><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
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<span style="font-size:12.0pt;color:black"> </span><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b><span style="font-size:12.0pt;color:black">JOB EXTENSION</span></b><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
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<span style="font-size:12.0pt;color:black"> </span><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:10.0pt;color:#212121"><a href="https://bfs.ucmerced.edu/form/student-rate-change" title="https://bfs.ucmerced.edu/form/student-rate-change"><span style="font-size:12.0pt;color:#0078D7">Extension requests</span></a></span><span class="xapple-converted-space"><span style="font-size:12.0pt;color:black"> </span></span><span style="font-size:12.0pt;color:black">for
jobs ending during the curtailment period must be received <b><i>no later than</i></b>
<b><i>December</i></b></span><span class="xapple-converted-space"><b><i><span style="font-size:12.0pt;color:black"> </span></i></b></span><b><i><span style="font-size:12.0pt;color:#212121">8<sup>th</sup></span></i></b><span style="font-size:12.0pt;color:black">,
<b><i>202</i></b></span><b><i><span style="font-size:12.0pt;color:#212121">3</span></i></b><span class="xapple-converted-space"><span style="font-size:12.0pt;color:black"> </span></span><span style="font-size:12.0pt;color:black">to avoid auto termination during
the break. Please work with your department representative to determine student job end dates. </span><span class="xapple-converted-space"><span style="font-size:12.0pt;color:black"> </span></span><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black"> </span><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<i><span style="font-size:12.0pt;color:black">Note: Job extension and rate change may be submitted as a single request via the</span></i><span class="xapple-converted-space"><i><span style="font-size:12.0pt;color:black"> </span></i></span><span style="font-size:10.0pt;color:#0070C0"><a href="https://bfs.ucmerced.edu/form/student-rate-change" target="_blank" title="https://bfs.ucmerced.edu/form/student-rate-change"><i><span style="font-size:12.0pt;color:#0070C0;background:white">Student
Rate Change and/or Job Extension</span></i></a></span><span class="xapple-converted-space"><i><span style="font-size:12.0pt;color:black;background:white"> </span></i></span><i><span style="font-size:12.0pt;color:black;background:white">form. </span></i><span class="xapple-converted-space"><i><span style="font-size:12.0pt;color:black;background:white"> </span></i></span><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
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<span style="font-size:12.0pt;color:black"> </span><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:#212121"> </span><b><span style="font-size:12.0pt;color:black">EARLY TIMESHEET SUBMISSION FOR BIWEEKLY EMPLOYEES</span></b><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in"><span style="font-size:12.0pt;color:black"> </span><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black">To accommodate processing of the bi-weekly checks that will issue on January 3, 2024, it is necessary for bi-weekly paid employees to submit timesheets for the period of
<b><i>12/10/23-12/23/23</i></b> earlier than the regular submission date. </span><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
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<span style="font-size:12.0pt;color:black"> </span><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in;caret-color: rgb(33, 33, 33);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black">Timesheets for the above indicated period will be due for submission by employees no later than 12 pm on<span class="apple-converted-space"> </span></span><b><i><span style="font-size:12.0pt;color:#212121">Satur</span></i></b><b><i><span style="font-size:12.0pt;color:black">day,
December 1</span></i></b><b><i><span style="font-size:12.0pt;color:#212121">6</span></i></b><b><i><sup><span style="font-size:12.0pt;color:black">th</span></sup></i></b><span style="font-size:12.0pt;color:black"> <b><i>and should include predicted hours of
work through</i></b> <b><i>December 23<sup>rd</sup>.</i></b> Supervisors should approve timesheets
<b><i>no later than 10 am on<span class="apple-converted-space"> </span></i></b></span><b><i><span style="font-size:12.0pt;color:#212121">Mon</span></i></b><b><i><span style="font-size:12.0pt;color:black">day, December<span class="apple-converted-space"> </span></span></i></b><b><i><span style="font-size:12.0pt;color:#212121">18</span></i></b><b><i><sup><span style="font-size:12.0pt;color:black">th</span></sup></i></b><b><i><span style="font-size:12.0pt;color:black">.</span></i></b><span style="font-size:12.0pt;color:black"> </span><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
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<span style="font-size:12.0pt;color:black"> </span><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
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<span style="font-size:12.0pt;color:black">Additional campus wide communication will be distributed during the week of the early submission deadline. </span><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
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<span style="font-size:12.0pt;color:black"> </span><span style="font-size:10.0pt;color:#212121"><o:p></o:p></span></p>
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<span style="font-size:12.0pt;color:black">Thank you for your continued patience and support.<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-top:30.0pt"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;mso-ligatures:none"><img border="0" width="135" height="100" style="width:1.4062in;height:1.0416in" id="Picture_x0020_1" src="cid:image001.png@01DA2111.5942C680" alt="signature_473043302"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#092F44;text-transform:uppercase;mso-ligatures:none">JULIE MORGAN</span></b><span style="font-size:9.0pt;font-family:"Arial",sans-serif;mso-ligatures:none"><br>
<br>
<br>
</span><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#092F44;text-transform:uppercase;mso-ligatures:none">STUDENT PAYROLL & EMPLOYMENT SERVICES SUPERVISOR</span><span style="font-size:9.0pt;font-family:"Arial",sans-serif;mso-ligatures:none"><br>
</span><span style="font-size:7.5pt;font-family:"Arial",sans-serif;text-transform:uppercase;mso-ligatures:none">UCM PAYROLL Services</span><span style="font-size:9.0pt;font-family:"Arial",sans-serif;mso-ligatures:none"><br>
<br>
<span style="color:#999999">5200 Lake Road </span><span style="color:#DAAC00">|</span><span style="color:#999999"> Merced, California 95343<br>
bfs.ucmerced.edu/payroll-service </span><span style="color:#DAAC00">|</span><span style="color:#999999"> 209.631.3258</span><o:p></o:p></span></p>
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