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<p class="MsoNormal">Colleagues, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Below are some important reminders regarding timecard processing for the undergraduate students you employ.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
Timesheets are due for submission by the student every other week on Saturday by the end of their schedule shift (if working), but no later than 11:59 pm<o:p></o:p></li></ul>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
If you student worked, but failed to submit by that time, as the supervisor you are required to submit a timesheet with all hours the student was schedule to/or known to have worked during the pay cycle.
<o:p></o:p></li></ul>
</ul>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:auto">
<o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
Supervisors are required to log into TRS and approve timesheets no later than 10 am the Monday following the Saturday submission deadline.
<o:p></o:p></li></ul>
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<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
Failure to review and approve timesheets by the indicated deadline will result in any submitted hours to be automatically approved and paid.<o:p></o:p></li></ul>
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<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level3 lfo1">
<b>RISK</b>: <i>If the employee has erroneously reported time, you do not approve by the deadline and payment is processed, those erroneously recorded hours will post to your funding source.
<o:p></o:p></i></li></ul>
</ul>
</ul>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.5in;mso-add-space:auto">
<i><o:p> </o:p></i></p>
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<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
Payroll Services reviews and processes all approved timesheets by the Tuesday at 12 pm deadline. Once the deadline passes, no additional timesheets can be processed.<i><o:p></o:p></i></li></ul>
<p class="MsoListParagraphCxSpMiddle"><i><o:p> </o:p></i></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
The payroll processing calendar, including deadlines to impact each pay cycle, can be found
<a href="https://bfs.ucmerced.edu/departments/payroll-services/deadlines-calendars">
here</a>. Please be sure to check it regularly as changes may occur due to operational needs, curtailment, etc.
<i><o:p></o:p></i></li></ul>
<p class="MsoNormal"><i><o:p> </o:p></i></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
Timesheets needing immediate attention will be sent with a standardized subject “URGENT-Timesheet Adjustment Needed, Bobcat, Rufus 10005347”<i><o:p></o:p></i></li></ul>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
Emails received with this subject must be review and acted upon as a priority as the turnaround time for correction before the processing window closes is usually less than 1 business day.
<i><o:p></o:p></i></li></ul>
</ul>
<ul style="margin-top:0in" type="disc">
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<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level3 lfo1">
Please note that these processing constrictions are due to UCPath business process are not flexible by location. We cannot change a deadline.
<i><o:p></o:p></i></li></ul>
</ul>
</ul>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.5in;mso-add-space:auto">
<i><o:p> </o:p></i></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
If you have ANY questions about an issue with a timesheet for an undergraduate student employee, please email
<a href="mailto:studentpayroll@ucmerced.edu">studentpayroll@ucmerced.edu</a>. Please be sure you are providing the student’s full name AND their UCPath Employee ID (NOT the student ID). Failure to provide this information may result in additional delays in
response from our office. <i><o:p></o:p></i></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="color:black">You have received this email because you have signed up to receive notices from Student Employment Services. If you wish to no longer receive these messages, please go<span class="apple-converted-space"> </span><a href="https://lists.ucmerced.edu/mailman/listinfo/studentemployment" title="https://lists.ucmerced.edu/mailman/listinfo/studentemployment"><span style="color:#0563C1">here</span></a><span class="apple-converted-space"> </span>to
remove yourself from the distribution list.<span class="apple-converted-space"> </span></span></i><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-top:30.0pt"><span style="font-size:9.0pt;font-family:"Arial",sans-serif"><img border="0" width="135" height="100" style="width:1.4062in;height:1.0416in" id="Picture_x0020_1" src="file:////Users/msnyder/Library/Containers/com.microsoft.Outlook/Data/Library/Caches/Signatures/signature_2629753927" alt="signature_2629753927"><o:p></o:p></span></p>
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<td width="296" style="width:221.75pt;padding:.75pt .75pt .75pt 3.75pt">
<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#092F44;text-transform:uppercase">MICHELLE SNYDER</span></b><span style="font-size:9.0pt;font-family:"Arial",sans-serif"><br>
<br>
<br>
</span><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#092F44;text-transform:uppercase">DIRECTOR</span><span style="font-size:9.0pt;font-family:"Arial",sans-serif"><br>
</span><span style="font-size:7.5pt;font-family:"Arial",sans-serif;text-transform:uppercase">UCM PAYROLL SERVICES<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:7.5pt;font-family:"Arial",sans-serif;text-transform:uppercase">STUDENT EMPLOYMENT SERVICES</span><span style="font-size:9.0pt;font-family:"Arial",sans-serif"><br>
<br>
<span style="color:#999999">655 W 18<sup>th</sup> Street </span><span style="color:#DAAC00">|</span><span style="color:#999999"> Merced, California 95343<br>
bfs.ucmerced.edu/payroll-services https://studentjobs.ucmerced.edu/ </span><span style="color:#DAAC00">|</span><span style="color:#999999"> 209.259.8871</span><o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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