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<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Colleagues, </span>
<span style="font-size:11.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Congratulations on completion of another academic year at UC Merced!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">As we move into summer, we would like to provide some important reminders regarding student employees.
<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="color:black;margin-left:0in;mso-list:l0 level1 lfo1">
<b><span style="font-size:11.0pt">Separations</span></b><span style="font-size:11.0pt"> – A student worker who is no longer performing services (voluntarily or involuntarily) must have their UCPath record updated as soon as the employment relationship change
is known. Please submit the <a href="https://bfs.ucmerced.edu/form/student-separation-non-academic">
<span style="color:black">Student Separation</span></a> form and the employee’s final timesheet as soon as the separation is known.
<i>Exception: If a student will return in fall, you may leave them active, but submission of zero-hour timesheets are required to avoid reminder notices to submit.
<o:p></o:p></i></span></li></ul>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></b></p>
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<li class="MsoListParagraph" style="color:black;margin-left:0in;mso-list:l0 level1 lfo1">
<b><span style="font-size:11.0pt">Final Pay</span></b><span style="font-size:11.0pt"> – Student worker timesheets should be submitted and approved 5 business days prior to their expected end date. It is the supervisor’s responsibility to ensure that all final
hours are timely reported. TRS allows the approver to create, edit and submit timesheets on behalf of the employee. If the employee does not submit their final time, please do so on their behalf. Final pay will be issued if the terminating job record ends
all employment association with UC Merced. <o:p></o:p></span></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="color:black;margin-left:0in;mso-list:l0 level2 lfo1">
<span style="font-size:11.0pt">Academic Students (Reader/Remedial Tutor) – These jobs do NOT auto terminate and supervisors MUST submit an
<a href="https://bfs.ucmerced.edu/form/academic-separation"><span style="color:black">Academic Separation</span></a> form in addition to submitting the student’s final timesheet.
<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="color:black;margin-left:0in;mso-list:l0 level1 lfo1">
<b><span style="font-size:11.0pt">Auto termination</span></b><span style="font-size:11.0pt"> – Student worker records are set to automatically end on the date listed in UCPath. Auto terminations are considered involuntary and require all pay owed to be issued
on the on the individual’s final day of work. Please regularly review the UCPath Cognos Report R-103 to manage student records with upcoming end dates. If an extension is needed, please use the
<a href="https://bfs.ucmerced.edu/form/student-rate-change"><span style="color:black">Student Rate Change and/or Job Extension</span></a> form and submit it no less than 10 business days before the indicated end date.
<b><u>Once a job has auto terminated, all work must cease. <o:p></o:p></u></b></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="color:black;margin-left:0in;mso-list:l0 level1 lfo1">
<b><span style="font-size:11.0pt">Reinstatement</span></b><span style="font-size:11.0pt"> – If a job record has auto terminated and needs to be reinstated, please submit the
<a href="https://bfs.ucmerced.edu/form/student-rate-change"><span style="color:black">Student Rate Change and/or Job Extension</span></a> form, and indicate a reinstatement is needed. Reinstatements are not applicable if there has been
<u>any</u> break in service (even one day). A break in service will require the completion of rehire documents. Auto terminations will not be reinstated if the student has been inactive for more than 10 business days. Records inactive for 10 business days
or more will require a new Student Intake request and completing of hiring documents, even if the student has continued to work.
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="color:black;margin-left:0in;mso-list:l0 level1 lfo1">
<b><span style="font-size:11.0pt">Data Accuracy</span></b><span style="font-size:11.0pt"> – Please ensure that the information being submitted on webform requests accurately reflect the employee’s information. We are seeing many forms that appear to contain
auto filled information that may be the requestor’s information and not the employees. To avoid unnecessary delays, please double check the form data before submitting. If information is inaccurate, the submitter will be asked to complete the form again.
Please be particularly mindful of the employee’s previously established Employee ID number (NOT student ID number), position number (unless a new hire) and email address.
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="color:black;margin-left:0in;mso-list:l0 level1 lfo1">
<b><span style="font-size:11.0pt">Active, No Pay 120 Days</span></b><span style="font-size:11.0pt"> – Please monitor the UCPath Cognos Report R-120 for employees who have an active payroll record but have not been paid within the past 120 days. If the employee
is no longer working for you, please submit the <a href="https://bfs.ucmerced.edu/form/student-separation-non-academic">
<span style="color:black">Student Separation</span></a> form. <o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="color:black;margin-left:0in;mso-list:l0 level1 lfo1">
<b><span style="font-size:11.0pt">Deadlines</span></b><span style="font-size:11.0pt"> – Please be sure to regularly check our
<a href="https://bfs.ucmerced.edu/departments/payroll-services/deadlines-calendars">
Deadlines & Calendars</a> page and submit requests timely. Failure to submit actions by the deadlines indicated may result in a delay of pay to your employee.
</span><span style="font-size:12.0pt"><o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:12.0pt;color:black">You have received this email because you have signed up to receive notices from Student Employment Services. If you wish to no longer receive these messages, please go<span class="apple-converted-space"> </span><a href="https://lists.ucmerced.edu/mailman/listinfo/studentemployment">here</a><span class="apple-converted-space"> </span>to
remove yourself from the distribution list.<span class="apple-converted-space"> </span></span></i><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-top:30.0pt"><span style="font-size:9.0pt;font-family:"Arial",sans-serif"><img border="0" width="135" height="100" style="width:1.4062in;height:1.0416in" id="Picture_x0020_2" src="cid:image001.png@01D8705B.D4C429B0" alt="signature_2280228019"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#092F44;text-transform:uppercase">MICHELLE SNYDER</span></b><span style="font-size:9.0pt;font-family:"Arial",sans-serif"><br>
<br>
<br>
</span><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#092F44;text-transform:uppercase">DIRECTOR</span><span style="font-size:9.0pt;font-family:"Arial",sans-serif"><br>
</span><span style="font-size:7.5pt;font-family:"Arial",sans-serif;text-transform:uppercase">UCM PAYROLL SERVICES<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:7.5pt;font-family:"Arial",sans-serif;text-transform:uppercase">STUDENT EMPLOYMENT SERVICES</span><span style="font-size:9.0pt;font-family:"Arial",sans-serif"><br>
<br>
<span style="color:#999999">655 W 18<sup>th</sup> Street </span><span style="color:#DAAC00">|</span><span style="color:#999999"> Merced, California 95343<br>
bfs.ucmerced.edu/payroll-services https://studentjobs.ucmerced.edu/ </span><span style="color:#DAAC00">|</span><span style="color:#999999"> 209.259.8871</span><o:p></o:p></span></p>
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