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<div class="WordSection1">
<p class="MsoNormal">Colleagues, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As we approach the spring 2022 mid semester mark, we’d like to provide you with some friendly reminders regarding student workers.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>AUTO TERMINATION <o:p></o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1">
Student jobs AUTOMATICALLY end on the day listed in UCPath unless the appropriate action is taken to
<a href="https://bfs.ucmerced.edu/form/student-rate-change">extend</a> their appointment.
<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1">
Once the job terminates, the student will no longer have access to TRS to submit time for the terminated job.
<o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1">
If the resulting job termination also ends their UC employment relationship, they will no longer have access to UCPath to review earning statements, update contact information or other UCPath online services without creating a “former employee” account.
<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>REINSTATEMENT<o:p></o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo2">
Reinstatement of a job may take 10+ business days (from the date of <a href="https://bfs.ucmerced.edu/form/student-rate-change">
request to reinstate</a>) and may result in a delay of payment and access to other employment associated systems, which may also impact their ability to perform the duties of their position.
<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo2">
A reinstatement may only be requested if the record terminated less than 30 days from the submission of the request, provided the student has continued to work with no break since the job record ended.
<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo2">
If the student has not worked or it is after 30 days from the job end date the student must complete rehire documents.
<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo2">
<i>Note: A Student Intake Request must be submitted, and the student may not perform services until the “Clear to Work” notification is provided.
<o:p></o:p></i></li></ul>
</ul>
<p class="MsoNormal"><i><o:p> </o:p></i></p>
<p class="MsoNormal"><b>EARLY SEPARATION<o:p></o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo3">
Students who stop providing services prior to the UCPath job end date, regardless of the reason, should be
<a href="https://bfs.ucmerced.edu/form/student-separation-non-academic">separated</a> immediately.
<o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo3">
Final timesheets related to the job should be submitted and approved by the supervisor immediately.
<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please review the UCPath Cognos reports indicated below and determine if your student’s position requires the submission of a
<a href="https://bfs.ucmerced.edu/form/student-separation-non-academic">separation</a> or
<a href="https://bfs.ucmerced.edu/form/student-rate-change">job extension</a> request. Please note requests should be submitted
<u>no less than 10 days <b>in</b> <b>advance</b> of the job end date</u>. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>R-103 – Job with Approaching End Dates<o:p></o:p></b></p>
<p class="MsoNormal">This report provides employee job records scheduled to end within 90 days of the report run date.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>R-384 – Escalation Reminder of Approaching End Dates<o:p></o:p></b></p>
<p class="MsoNormal">This report provides employee job records scheduled to end within 10 days of the report run date.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>R-120 – No Payroll Activity for more than 120 days<o:p></o:p></b></p>
<p class="MsoNormal">This report provides job records that are currently active in UCPath but have had no pay activity within 120 days prior to the report run date.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you do not have access to the UCPath Cognos reports, please work with your department representative to assist.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><i><span style="color:black">You have received this email because you have signed up to receive notices from Student Employment Services. If you wish to no longer receive these messages, please go<span class="apple-converted-space"> </span><a href="https://lists.ucmerced.edu/mailman/listinfo/studentemployment"><span style="color:#0563C1">here</span></a><span class="apple-converted-space"> </span>to
remove yourself from the distribution list.<span class="apple-converted-space"> </span></span></i><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<i><span style="color:black"> </span></i><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<table class="MsoNormalTable" border="0" cellpadding="0" width="450" style="width:337.5pt">
<tbody>
<tr>
<td width="225" style="width:168.75pt;border:none;border-right:solid #DAAC00 1.0pt;padding:.75pt .75pt .75pt .75pt">
<p class="MsoNormal" style="margin-top:30.0pt"><span style="font-size:9.0pt;font-family:"Arial",sans-serif"><img border="0" width="135" height="89" style="width:1.4062in;height:.927in" id="Picture_x0020_1" src="cid:image001.png@01D83AA4.3AD6C1B0" alt="signature_1737024023"><o:p></o:p></span></p>
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<td width="300" style="width:225.0pt;padding:.75pt .75pt .75pt 3.75pt">
<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#092F44;text-transform:uppercase">STUDENT EMPLOYMENT SERVICES</span></b><span style="font-size:9.0pt;font-family:"Arial",sans-serif"><br>
<br>
<br>
</span><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#092F44;text-transform:uppercase">STUDENT EMPLOYMENT SERVICES</span><span style="font-size:9.0pt;font-family:"Arial",sans-serif"><br>
</span><span style="font-size:7.5pt;font-family:"Arial",sans-serif;text-transform:uppercase">UCM PAYROLL SERVICES</span><span style="font-size:9.0pt;font-family:"Arial",sans-serif"><br>
<br>
<span style="color:#999999">5200 Lake Road </span><span style="color:#DAAC00">|</span><span style="color:#999999"> Merced, California 95343<br>
bfs.ucmerced.edu/payroll-services </span><span style="color:#DAAC00">|</span><span style="color:#999999"> 209.259.8871</span><o:p></o:p></span></p>
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<tr>
<td colspan="2" style="padding:7.5pt .75pt .75pt .75pt">
<p class="MsoNormal"><b><span style="font-size:8.5pt;font-family:"Arial",sans-serif;color:#EEEEEE;letter-spacing:1.9pt;background:#092F44">BUILDING THE FUTURE IN THE HEART OF CALIFORNIA</span></b><span style="font-size:9.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
</td>
</tr>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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