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<h2 style="mso-margin-top-alt:9.0pt;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;background:white">
Good Moring,</h2>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Student employees may be eligible for a number of covered leave of absences under new UC and Federal programs. Please see the information provided below regarding UC Paid Administrative leave and the federal FFCRA program(s).
</p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please check the Student Employment Services <a href="mailto:https://bfs.ucmerced.edu/student-employment">
website</a> often for updates. </p>
<h2 style="mso-margin-top-alt:9.0pt;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;background:white">
<o:p> </o:p></h2>
<p class="MsoNormal" style="mso-margin-top-alt:9.0pt;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;text-indent:.5in;background:white">
<b><span style="font-size:16.0pt;font-family:"Times New Roman",serif;color:#5F8498">Families First Coronavirus Response Act (FFCRA)<o:p></o:p></span></b></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.0in;line-height:18.0pt;background:white">
<span style="color:#323336">Student employees are eligible to apply for a leave of absence coverage under the <a href="https://hr.ucmerced.edu/sites/hr.ucmerced.edu/files/documents/covid-19-related-leaves-and-job-protection-guidance-for-chro.pdf"><span style="color:#3366CC">Families
First Coronavirus Response Act</span></a> . Defining criteria for use of Emergency Paid Sick Leave and/or Expanded Family and Medical Leave can be found <a href="https://www.ucop.edu/human-resources/_files/covid-19-related-leaves-and-job-protection-guidance-for-chro.pdf"><span style="color:#3366CC">here</span></a>. <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.0in;line-height:18.0pt;background:white">
<span style="color:#323336">Student employees should complete the request <a href="https://ucnet.universityofcalifornia.edu/forms/pdf/employee-request-for-epsl-efml.pdf"><span style="color:#3366CC">form</span></a> and email it to <a href="mailto:studentemploymentservices@ucmerced.edu?subject=EPSL%2FEFMLA%20Request"><span style="color:#3366CC">Student
Employment Services</span></a>. Once submitted; a Student Employment Coordinator will contact the student and supervisor with next steps; including appropriate leave coding in TRS.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:.5in">Please note: Under FFCRA, reason 1;
<i>“An employee may not take EPSL for this reason if the University does not have work for the employee to do as a result of the quarantine or isolation order or other circumstances”<o:p></o:p></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:9.0pt;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;text-indent:.5in;background:white">
<b><span style="font-size:16.0pt;font-family:"Times New Roman",serif;color:#5F8498">UC Provided COVID-19 Paid Administrative Leave<o:p></o:p></span></b></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.0in;line-height:18.0pt;background:white">
<span style="color:#323336">Administrative paid leave for undergraduate student employees is provided to cover pre-scheduled or regularly scheduled hours which cannot be worked due to their own COVID-19 illness or the UC Merced directive related to COVID-19,
effective March 1, 2020. <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.0in;line-height:18.0pt;background:white">
<span style="color:#323336">Undergraduate student employees are eligible for a maximum of <b>up to</b> 18 hours per week of authorized paid administrative leave,
<b><u>based on the actual time they would have been scheduled to work if operations had not been interrupted</u></b>. Hours may be used intermittently and must be used before December 31, 2020.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in;text-indent:.5in;line-height:18.0pt;background:white">
<span style="color:#323336">Undergraduate student employees who perform service (on campus or remotely) are required to report actual time worked in the Time Reporting System (<a href="http://uctrs.it.ucla.edu/"><span style="color:#3366CC">TRS</span></a>). <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in;text-indent:.5in;line-height:18.0pt;background:white">
<span style="color:#323336">If utilizing paid administrative leave hours to cover pre-scheduled or regularly scheduled work time, use the designation "Paid Leave(COVID19)" in TRS.<o:p></o:p></span></p>
<ul type="disc">
<ul type="circle">
<ul type="square">
<ul type="square">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:18.0pt;mso-list:l1 level4 lfo3;background:white">
<span style="color:#323336">A "<a href="https://bfs.ucmerced.edu/sites/bfs.ucmerced.edu/files/page/documents/admin_leave_balance_calculator.xlsx"><span style="color:#3366CC">self-tracking</span></a>" tool has been created to help student track leave use. </span></li></ul>
</ul>
</ul>
</ul>
<p class="MsoNormal" style="mso-margin-top-alt:9.0pt;margin-right:0in;margin-bottom:9.0pt;margin-left:0in;text-indent:.5in;background:white">
<b><span style="font-size:18.0pt;font-family:"Times New Roman",serif;color:#5F8498">Continued Employment<o:p></o:p></span></b></p>
<p class="MsoNormal" style="mso-margin-top-alt:9.0pt;margin-right:0in;margin-bottom:9.0pt;margin-left:1.0in;background:white">
<span style="color:black">Paid leave is intended to support the displaced student worker when work would have been available if the campus was operating under normal circumstances. As such, it is not expected that student employees who would not have otherwise
continued to work through/beyond the end of the spring semester would have their currently active jobs extended/continued.
<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:9.0pt;margin-right:0in;margin-bottom:9.0pt;margin-left:.5in;text-indent:.5in;background:white">
<span style="color:black">Student employees who have exhausted all available leave options should report zero hour timesheets until they are able to resume normal work or until their appointment ends.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please feel free to <a href="mailto:studentemployment@ucmerced.edu">
contact our office</a> if you have additional questions. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-top:30.0pt"><span style="font-size:9.0pt;font-family:"Arial",sans-serif"><img border="0" width="135" height="89" style="width:1.4062in;height:.927in" id="Picture_x0020_2" src="cid:image001.png@01D62778.382E3740" alt="signature_234395638"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#092F44;text-transform:uppercase">MICHELLE SNYDER</span></b><span style="font-size:9.0pt;font-family:"Arial",sans-serif"><br>
<br>
<br>
</span><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#092F44;text-transform:uppercase">DIRECTOR, PAYROLL SERVICES & STUDENT EMPLOYMENT SERVICES</span><span style="font-size:9.0pt;font-family:"Arial",sans-serif"><br>
</span><span style="font-size:7.5pt;font-family:"Arial",sans-serif;text-transform:uppercase">UCM PAYROLL SERVICES</span><span style="font-size:9.0pt;font-family:"Arial",sans-serif"><br>
<br>
<span style="color:#999999">5200 Lake Road </span><span style="color:#DAAC00">|</span><span style="color:#999999"> Merced, California 95343<br>
bfs.ucmerced.edu/payroll-services </span><span style="color:#DAAC00">|</span><span style="color:#999999"> 209.259.8871</span><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:8.5pt;font-family:"Arial",sans-serif;color:#EEEEEE;letter-spacing:1.9pt;background:#092F44">BUILDING THE FUTURE IN THE HEART OF CALIFORNIA</span></b><span style="font-size:9.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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